5 Practical Tips For A Construction Project Handover

Date: January 11, 2023

The project handover is an important part of ensuring that the final product meets the client’s expectations and quality standards. 

With careful planning, communication, and documentation, you can make the process easier and more efficient. 

Here are five tips to help you make your construction project handover go smoothly.


Document The Works.

Construction projects can be complex and involve a multitude of subcontractors, suppliers, and consultants. 

It’s important to ensure that all works are properly documented to ensure that there is evidence of every aspect of the project. This documentation should include descriptions, drawings, photographs, and any other relevant notes. 

By documenting all works associated with a construction project, it helps to prevent disputes between contractors and stakeholders alike and enables a smoother handover.


Put Together a Thorough Commissioning Plan.

A comprehensive commissioning plan should be created to outline the process that will take place during handover. 

The plan should include details such as who is involved in each step of the process and what deadlines must be met. 

This plan should also cover specific requirements related to user safety, quality assurance, and any final inspections or tests that need to be carried out before completion. 

Having a well-defined plan in place can help ensure that the handover is completed correctly and on time.

As previously mentioned the above list is only an example and in reality each programme is job specific.


Carry Out Acceptance Tests And Quality Assurance Checks.

An essential part of ensuring an effective construction project handover is making sure that all tests and inspections have been carried out. 

This includes performing acceptance tests and quality assurance checks to ensure that all aspects of the project have been completed to a satisfactory level. 

For example, electrical installations should be tested for safety and appliances such as HVAC systems and boilers should have their working capacity checked against defined outcomes.

Studies on the effects of loud noises and analyses of air quality can also be used to evaluate environmental problems or noise impact. There should be documentation of the completion of each of these tasks.


Identify Roles, Responsibilities, And Access Requirements.

During a handover, it’s important to identify who holds responsibility for different elements of the project. Accessibility should also be taken into account. 

For example, if necessary, certain materials or equipment can only be accessed by personnel with specific permissions or certifications. 

Set clear roles and responsibilities within the handover process itself. This will reduce confusion and ensure that all parties are aware of what they need to do to complete the project successfully.


Follow Up on Handover Outcomes And Defects Lists.

A key part of ensuring a successful construction project handover is following up on the outcomes and small defects lists compiled during the process. 

This list should include any potential problems or issues that were identified during the handover procedure. 

After the project’s completion, it’s important to go back and review this list in order to ensure that all outstanding issues have been resolved, and that they’ve been signed off by the authorised person. 

Doing so will help reduce the chances of misunderstandings or disputes after the handover has been completed.

Following these five simple tips can make what could be a very stressful time much easier to manage.


Lisa Carr - Project Manager

If you'd like to see how we can help your project to be successful, get in touch here HCS Project Management

Give us a call 01538 711777

Or Email hello@hc-services.uk

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